Your Information Deserves Care

Depending on the features you use, information submitted through this website may include:

• Name and contact details provided through contact forms.
• Email address, mobile number, city or district submitted with a membership application.
• Information you voluntarily include in a message or application.
• Technical information that may be recorded by the hosting provider, such as server logs.

Confirm the actual fields collected by every active form and third-party service before publishing this section.

Information may be used for purposes related to the request or service for which it was submitted, such as:

• Responding to enquiries submitted through the website.
• Reviewing membership applications.
• Communicating with applicants about their application, where consent or another applicable basis permits.
• Maintaining website operations and addressing technical or security issues.

Any additional use, including promotional communication, should be disclosed and handled in accordance with applicable requirements.

The Foundation should document whether personal information is accessed by authorised personnel or processed by hosting providers, communication services or other vendors supporting the website.

Before publication, identify the actual providers, the purposes for which information is shared and any relevant transfer arrangements. Do not claim that information is never shared unless that statement accurately reflects operations.

Online payment processing must be described according to the payment gateway actually used. Payment providers may process transaction details under their own terms and privacy policies.

The Foundation should document what transaction information it receives, how payment status is verified and how donation records or receipts are handled. Never publish secret API keys, passwords or payment credentials.

If the payment gateway is not yet active, do not suggest that online donations can currently be completed through this website.

The website may use essential session cookies or other technologies depending on its configuration. Analytics, advertising or embedded third-party services may introduce additional technologies if enabled.

Audit the actual website before stating which cookies are used, why they are needed, how long they remain and what controls are available.

Appropriate technical and organisational safeguards should be used to protect personal information against unauthorised access, alteration, disclosure or loss.

The Foundation should verify its actual safeguards, including access permissions, password handling, HTTPS, database access, backups and incident response procedures. No website can promise absolute security.

Personal information should be retained only for as long as required for the documented purpose, applicable legal obligations and legitimate recordkeeping needs.

Before publication, specify the actual retention periods or the criteria used to determine them for enquiries, membership applications, server logs and financial records, as applicable.

Visitors should have a clear way to raise questions or requests concerning their personal information. The Foundation must confirm the applicable process before publishing specific commitments.

Depending on applicable law and the circumstances, requests may concern access, correction, deletion, consent withdrawal or other available rights. Requests may be subject to identity verification and legal recordkeeping obligations.

If the website collects information from children or offers services directed to them, the Foundation must assess the applicable legal requirements and implement appropriate safeguards before collecting that information.

Add the Foundation's actual age-related practices and any required consent procedures after review.

This page should be updated when the Foundation's data practices or applicable requirements change. The published version should include an accurate effective date and, where appropriate, a summary of material changes.

Do not insert a fictional effective date. Add the date when the final policy is reviewed and approved for publication.

For privacy-related questions, use the Foundation's contact page. Before launch, designate the appropriate contact person or official email address for privacy requests and verify that the contact details are active.

Do not publish a personal phone number or email address without authorisation.